Job Opportunity

PA to Head of Research and Innovation and Divisional Support

Purpose of job
PA to Head of Division. Support to wider division (Sales Team, Project Management Team and Researchers) with organisational and administrative tasks

Reporting relationships
Head of Research and Innovation Division

Budget Responsibility
Lunch and travel for overhead codes

Location
Dorset Innovation Park, Winfrith

Employment status
Permanent (37 hours per week, Monday to Friday)

Budget responsibility
Delegated authority for travel and subsistence and conferencing

Knowledge Skills and Person Qualities Required:

  • Enthusiastic, approachable with a good work ethic
  • Forward thinking and proactive
  • Strong organisationaland planning skills
  • Methodical and thorough approach; able to maintain accurate records
  • Excellent written and verbal communication skills
  • Prioritiseand manage workload largely unsupervised to ensure deadlines are achieved
  • Proficient in Microsoft (MS) Word, Excel, PowerPoint and SharePoint
  • MS Project and Visio knowledge would be an advantage

Key Accountabilities

  • PA support to Head of Division including: diary management; organisingtravel and accommodation; obtaining approval for leave/expenses, etc.; on-boarding of new staff; Research and Innovation Division point of contact; chasing division for timesheet completion and any other day-to-day requirements; organisingvisits from external visitors and booking meeting rooms; meeting minutes; raising purchase requisitions and sharing information on Head of Division’s behalf
  • Similar support to wider division (Sales Team, Project Management Team and Researchers) with organisationaland administrative tasks
  • Support to the Sales Team including: Supporting maintenance of the opportunities pipeline/AX opportunities database; supporting Bid Manager with LCM Process through scheduling and tracking meetings and logging approval documentation; assisting in maintaining opportunity and technology roadmaps; acting as Secretary to Exploitation Working Groups; management of bid codes; maintainingDivisional SharePoint Bid/Intellectual Property sites; gathering information for press releases and supporting ad-hoc marketing tasks
  • Support to Project Management Team including: organisingproject meetings; monitoring of project milestone delivery, LCM status,; maintaining register of CAPEX items and IT issues; providing general support for project documentation control.
  • Maintaining the Research and Innovation Division’s internal SharePoint site

Challenges

  • Tight deadlines
  • Managing conflicting deadlines
  • Producing results with minimal oversight and guidance
  • Working with teams across the business

Behavioural Requirements

  • Team player
  • Discrete and trustworthy
  • Drive and determination with clear bias for action, attention to detail and focus on delivery, able to work under pressure and dealwith conflicting demands
  • Able to spot and drive through efficiencies

More information
Candidates must hold or be able to achieve the required level of security clearance.

How to apply
Please forward your CV and a covering letter explaining why you are suitable for the post to aeukrecruitment@morson․com by the closing date and state the job title in the subject line.

Due to the nature of our work and the projects you will be working on, all candidates must be eligible to gain security clearance. ATLAS ELEKTRONIK UK Ltd is an Equal Opportunities employer and welcomes applications for all posts from suitably qualified people regardless of age, disability, ethnicity, gender, marital status, sexual orientation, religion or belief.

Only successful applicants will be contacted.

ATLAS ELEKTRONIK UK Ltd
Winfrith Newburgh
Dorchester
Dorset DT2 8ZB
www.uk.atlas-elektronik.com